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- Call to Order at 6:00 p.m.
- Roll Call: Billiegene Lavallee absent
- New Business: Election of Officers
- Mr. Guzowski made a motion to nominate Mrs. Sacco as Chair; seconded by Mrs. Cartier; Mrs. Sacco declined.
- Mr. Swain nominated Mr. Guzowski, seconded by Mrs. Cartier.
- Mr. Guzowski nominated Mr. Swain, seconded by Mrs. Cartier, Mr. Guzowski accepted.
- No other nominations. All in favor.
- Mr. Swain nominated Mrs. Sacco as Vice Chairperson, seconded by Mrs. Cartier; Mrs. Sacco accepted.
- No other nominations. All in favor.
- Mrs. Sacco nominated Mrs. Cartier, seconded by Mr. Swain.
- No other nominations; all in favor.
- Mr. Guzowski nominated Mr. Swain for Assistant Treasurer, seconded by Mrs. Cartier.
- No other nominations; all in favor.
- Congratulations extended to Mrs. Cartier on her win in the 2012 Town Election.
- Minutes of April 10, 2012 meeting
- Mrs. Cartier made a motion to accept the minutes to accept the minutes.
- Mr. Swain asked why the ACH Fee shows again this month; Mrs. Bergeron explained that there was a one-time set-up fee of $125.00 and there will be a monthly fee of $5.45 per month.
- Mr. Swain seconded the motion; all in favor.
- MassNAHRO Newsletter for April 2012
- Motion made by Mrs. Cartier to remove the newsletter from future distribution; the newsletter is received by the board via email; , seconded by Mr. Swain seconded the motion; all in favor.
- EIV Identity Verification Report
- DHCD Formula Funding Capital Improvement Plan (CIP) Approval
- Board inquired about the ADA access door; the original plan was to install the door on building 70; the tenant has passed away since the initial plan was submitted. The door may be installed on building 20.
- The Unit Rehab is for Center St which has been completed with Emergency Funds; the money will potentially be used for the parking lot at Wrentham Manor.
- The septic system replacement at Arthur St will not be completed per the plan; BHA would have to connect the entire street to sewer. Repairs will be made at the current septic system.
- No work will be done until the Final Approval is received and the architect provides a scope of work.
- DHCD FY2013 Budget Approval
- Mrs. Cartier inquired about Mr. Ladouceur’s pending retirement which was anticipated to be in April; Mrs. Bergeron explained that the original retirement date (his birthday) was extended to September which is his anniversary date.
- Mr. Swain inquired about the deposit for tenant damage; a tenant damaged another tenant’s property, a check was made to Mrs. Bergeron, and she will order it with her personal credit card. The BHA does not have a credit card.
- Mrs. Cartier inquired about the reason we do not have a credit card; Mr. Conlon stated in that past that we should not have a credit card.
- Mr. Swain noted that no checks for Office of the Standing or AFLAC have been issued this month; Mrs. Bergeron will investigate.
- Mr. Guzowski inquired about changing maintenance to part-time; Mrs. Bergeron stated that once Mr. Ladouceur retires, BHA will hire 2 part-time maintenance staff and 1 part-time administrative staff. Outsourcing may occur in lieu of one part-time maintenance staff.
- Accountant’s Report (Fiscal year-end)
- Mrs. Cartier asked when our fiscal year begins; Mrs. Bergeron stated that we are a fiscal year-end of 3/31 and a fiscal year beginning 4/1.
- Mrs. Cartier asked if BHA is in the “red” or “black”, where we compare to last year and if the agency has “excess cash” in the bank, would the state take that money. Mr. Conlon would have to answer those questions.
- Mrs. Bergeron pointed out that BHA is currently at a 36% reserve which is 16% over state requirement.
- Discussion ensued in regard to the regionalization issues.
- Mr. Guzowski asked if the community room can be connected to the sewer pump generator as like Wrentham Manor. Mrs. Bergeron stated that his request as been noted.
- Mr. Guzowski and Mrs. Sacco commented that the cost to the agency for the Wrentham Manor roof replacement was exorbitant in comparison to the cost of the actual work. Mrs. Bergeron explained that due to the total cost (over $100,000), agencies are required to utilize an architect.
- Mr. Guzowski recognized the cost of utilities is high. Mrs. Bergeron explained that the cost of utilities is always high for all agencies; Mrs. Bergeron has remediated the cost of electricity from $.09901 to $0.0798 for the year beginning 2013.
- Executive Director’s Report
- Administrative: Submitted DHCD Vacancy reports, DHCD Energy reports, MRVP request for funds, Form HUD-50058, and financial data to Richard Conlon for month ending 4/30/2012.
- Ch. 607 Housing: Four vacancies at 667-1, two vacancies at 667-2, and one at 705-1.
- The temporary assistant was hired and resigned as of May 11th.
In the process of obtaining quotes for telephone service, cell phone service, accounting service, rubbish removal, and HQS inspection service.
Annual reexaminations begun; 73% of documentation submitted.
Mr. Swain stated that the TAR report is difficult to read; Mrs. Bergeron will put the data into a more readable format.
- Mrs. Penney asked how long you can be out of an apartment; Mr. Guzowski asked if Mrs. Penney has spoken to Mrs. Bergeron.
- Mr. Penney would like to know when monthly tenant meeting’s are going to continue; Mrs. Bergeron stated that until there is help in the office, the meetings will only be quarterly.
- Mr. Swain announced that a BBQ will be held at Depot Court when the weather cooperates.
- Next meeting (June 12, 2012 at Depot Court)
- Adjourn
- A motion to adjourn was made by Mr. Swain, seconded by Mrs. Sacco; all in favor, one absent.
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